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Council Minutes Jul 6/05
July 6, 2005
INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
July 6th, 2005
The meeting was called to order at 7:30 p.m. Present were Reeve Hore and Councillors Crack, Hope and Sullivan. Councillor Stevens had advised that he would be late.
05-104 Moved by R. Hope Seconded by J. W. Hore
Resolved to approve the minutes of the May 25th, 2005 Island-wide Joint meeting as presented.
Carried
05-105 Moved by L. Crack Seconded by R. Hope
Resolved to approve the minutes of the June 8th, 2005 Council meeting as presented.
Carried
Reeve Hore declared a conflict of interest on the Voucher and Councillor Sullivan assumed the chair.
05-106 Moved by J. Sullivan Seconded by L. Crack
Resolved to authorize payment of Voucher #05-06 in the amount of $92,794.92.
Carried
The Problem Detail Sheet Summary was reviewed. One item was closed and progress is being made of a couple of other ones. The South St. hill will be surface treated in late July or early August.
The Clerks Report was reviewed. The marina project is nearing completion and the official opening is scheduled for August 8th. There is a special event on four successive weekends and this will take some staff time.
The Landfill Report showed a considerable amount of material deposited during June. It is a high volume month as seasonal residents return and cleaning up.
The Marina Statement showed a strong month although comparisons to the previous year were not presented. The fuel figure of course is influenced by the price as well as volume. Comparison to previous years will be more meaningful as the season progresses.
A letter was received from Tulloch Engineering regarding the Forest St. entrance and additional work to be done including work along the ditch and seeding. This work will be completed by the road superintendent.
Correspondence was received from the Township of Macdonald, Meredith & Aberdeen Additional regarding the imitative for alternative energy. The committee has bee n meeting for a couple of months and intend to investigate the options for alternative energy development in and for the area. Council is supportive.
05-107 Moved by R. Hope Seconded by J. Sullivan
Resolved to support in principle the objectives of the Rural Energy Alternative Development Group.
Carried
Additional information was provided by the Township of St. Joseph regarding the household hazardous waste issue. Council has already agreed to use the facility in Sault Ste. Marie. Signage will be situated at the Hilton Landfill notifying all users that certain items will no longer be accepted.
Correspondence was received from the Ministry of Municipal Affairs regarding the Special Assistance Grant. The Ministry of Finance had suggested that this measure be investigated to recoup the underpayment to the Village under the Community Reinvestment Fund. The CRF is now closed so another avenue will have to be sought.
05-108 Moved by J. Sullivan Seconded by L. Crack
Resolved to apply to the Special Assistance Grant Program of the Ministry of Municipal Affairs and Housing.
Carried
Information was received on the gas tax program. The agreement will result in payments being made annually to al municipalities on the basis of population. The payment for this year is estimated to be $3,3393 and a total of $28,270 over the next five years.
Councillor Stevens joined the meeting.
Material on the new Building Code Regulations was received including a copy of the application that will now be used across the Province.
The Ministry of Municipal Affairs sent a notice to all municipalities that the deadline for submission for the Financial Information Return has passed and that to date 70% are still outstanding.
The annual repayment limit for long term debt was received from the Ministry of Municipal Affairs and Housing. It is based as a percentage of net own source revenue.
Notice was provided by the Ministry of Finance that the tax rate by-law for 2005 must be submitted by September 30th.
A congratulatory letter was received from the Minister of Community Safety and Correctional Services regarding the fact that the municipality has met the requirements of the Emergency Management Act.
A letter was received from the Jocelyn Recreation Committee indicating that the Village could have use of the wagon for Arts at the Dock. The previous owner had sold the wagon to the Jocelyn Recreation Committee. This is a very important aspect of Arts at the Dock.
Correspondence was received from Kresin Engineering regarding the proposed drinking water system modifications to include a ultra-violet disinfection. The Village, Kresin Engineering, OCWA and the Ministry of the Environment are working to achieve a satisfactory and most economical solution.
Appointment to the groundwater study is required at this time.
05-109 Moved by W. Stevens Seconded by L. Crack
Resolved to appoint Robert Hope and Jack Hore to the Project Steering Committee for the Groundwater Study.
Carried
Reeve Hore had to leave the meeting at this time. Councillor Stevens assumed the chair.
The draft budget was reviewed. The marina and water system upgrades were the two capital projects. For the operating portion of the budget the major increases were the Algoma District Homes for the Aged which more than doubled and policing. The budget does include revenue from the sale of the Forest St. lots and the creation of reserves. The budget projects an additional 5% raised through taxation. The impact will vary among ratepayers due to the changes in assessment.
05-110 Moved by J. Sullivan Seconded by R. Hope
Resolved to give first, second and third readings to By-law #851 being a by-law to adopt the current estimates and tax rates for 2005 and to provide for penalty and interest in default of payment thereof.
Carried
The opening and naming of Mariners Way had to be formalized.
05-111 Moved by L. Crack Seconded by R. Hope
Resolved to give first, second and third readings to By-law #852 being a by-law to open, establish and name Mariners Way.
Carried
Council had to go into closed meeting to discuss land sales and an item involving an identifiable person.
05-112 Moved by L. Crack Seconded by J. Sullivan
Resolved to go into closed meeting.
Carried
05-113 Moved by J. Sullivan Seconded by R. Hope
Resolved to return to open meeting.
Carried
05-114 Moved by R. Hope Seconded by L. Crack
Resolved to give first, second and third readings to By-law #853 being a by-law to confirm the proceedings of the Council meeting held on July 6th, 2005 and to confirm the taking of any action authorized therein and thereby.
Carried
05-115 Moved by R. Hope Seconded by J. Sullivan
Resolved to adjourn to meet again on August 11th, 2005 or at the call of the Reeve.
Carried
APPRECIATION CORNER
To whoever planted and is maintaining the hanging baskets on Marks St. They are a very nice addition.
To Judy Connell for planting the boats on Marks St.
To Carl Grexton for watering the flowers in the Village.
To the members of the Hilton Union Fire Department for assisting in putting up the Market Tent.
To all the people who have saved bags for the Market. This not only reduces the plastic in the landfill but saves purchasing bags. All of the profits from the Market are put toward a community project.
