Council Minutes - July 26/06

July 26, 2006

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
July 26, 2006

The meeting was called to order at 7:30 p.m. Present were Reeve Hore and Councillors Hope and Stevens. Councillor Crack was absent with notice and Councillor Sullivan had provided notice that she would be late.

06-80 Moved by R. Hope Seconded by W. Stevens
Resolved to approve the minutes of the June 21st, 2006 Village Township meeting as presented with the correction that the removal fees for the tires is more than the tippage fee charged to ratepayers.
Carried

06-81 Moved by W. Stevens Seconded by R. Hope
Resolve to approve the minutes of the July 5th, 2006 meeting as presented.
Carried

Councillor Sullivan arrived at this time.

06-82 Moved by J. Sullivan Seconded by W. Stevens
Resolved to authorize payment of Voucher #06-07 in the amount of $51,418.91.
Carried

The Problem Detail Sheet Summary was reviewed. One item was closed. No new ones were opened at this time.

The Clerks Report was reviewed. July was busy with special events, budget, final claims for the marina project and regular administrative work.

The July Marina and Landfill statements were not available as it was not yet month end.

Correspondence to Great Lakes Power regarding the power for Community Night was reviewed. The request was that GLP provide the material, truck and line crew to reconnect the power. This work is in addition to the work to be done to install the ground fault protection and run the CN power through the Library to avoid a monthly charge for the metering. This will not only eliminate a separate bill for a meter but will upgrade the Library service from 60 to 200 amps. The Recreation Committee is paying for this work estimated to be $4,000 with funds from their small reserve, fundraising and donations. GLP has approved the request to do the hook-up. All work should be completed prior to Community Night.

A copy of correspondence from MPAC regarding obtaining the names of temporary residents in trailer parks was noted.

Correspondence was received from the Minister of Agriculture, Food and Rural Affairs that the processing of OSTAR payments has been streamlined.

The draft budget was reviewed. The amount levied is the same this year as last. This was partially achieved by the reduction of approximately $5,000 in the education taxes to be levied as the Province is attempting to close the $3 billion gap in provincial municipal funding. However the total tax base has decreased due to appeals and the fact that the assessment on older homes seems in general to be reduced. Therefore a lower assessment pool has to pay for the same costs as last year. Once the new homes that have been and are being built are added to the roll the impact will be much less. There is an amount in the budget for a new photocopier as the current one is thirteen years old and parts are no longer available. As well the cost per copy is twice that of a new one. The new copier will be purchased on a lease-purchase arrangement. A Windows version of the accounting program will be purchased as the current one is DOS based and is no longer supported. The tax program is also DOS based and in need of replacement. This will be considered in 2007.

The marina operations was discussed as part of the budget considerations. This has been and will continue to be an important part of the Village operations. It was suggested that especially now that the Village will be responsible for paying and invoicing for launch and haulout that the launch and dockage fees be invoiced in the spring and the haulout and storage be invoiced in the fall. With the renovations to The Waterfront Centre complete there will be room to store more boats in that end of the marina this winter.

Councillor Stevens provided a copy of the final draft of the Official Plan. Council will consider it at the next meeting.

06-83 Moved by W. Stevens Seconded by J. Sullivan
Resolved to accept the budget as finalized.
Carried

06-84 Moved by R. Hope Seconded by J. Sullivan
Resolved to give first, second and third readings to By-law #883 being a by-law to adopt the current estimates and tax rates for 2006 and to provide for penalty and interest in default of payment thereof.
Carried

06-85 Moved by W. Stevens Seconded by R. Hope
Resolved to give first, second and third readings to By-law #884 being a by-law to confirm the proceedings of the Council meeting held July 26th, 2006 and to confirm the taking of any action authorized therein and thereby.
Carried

06-86 Moved by J. Sullivan Seconded by R. Hope
Resolved to adjourn to meet again on Sept. 6th, 2006 or at the call of the Reeve.
Carried





APPRECIATION CORNER

To those who supported the two garage sales that the Recreation Committee held to raise funds for the Community Night power project. Many donated items, other bought items and still others did both! Thanks to everyones participation a total of $727.76 was raised.

To Jake Cormier and Tanya Alexander for helping with the set-up of Arts at the Dock and to Vi Dobbs and Zora Jean Tomlinson for completely operating the canteen at the hall for the Recreation Committee.

For the many volunteers and sponsors of the annual Car Show. This event is getting very popular leading to one class being divided. New sponsors came forward to make this possible. As well some of our sponsors have supported each one of the seven annual shows.

To Great Lakes Power for agreeing to hook-up the power for Community Night. This will save the cost of the material, truck and crew making it possible for the Recreation Committee to proceed with the project.