Council Minutes Sept 6/06

September 6, 2006

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
September 6, 2006

The meeting was called to order at 7:30 p.m. Present were Reeve Hore and Councillors Crack, Stevens and Sullivan. Absent with notice was Councillor Sullivan.

06-87 Moved by W. Stevens Seconded by R. Hope
Resolved to approve the minutes of the July 26th, 2006 meeting as presented.
Carried

Reeve Hore declared conflict of interest on the Voucher and Councillor Stevens assumed the Chair for this item.

06-88 Moved by L. Crack Seconded by R. Hope
Resolved to authorize payment of Voucher #06-08 in the amount of $158,864.31.
Carried

The Problem Detail Sheet Summary was reviewed. No items were closed and no new items were added.

The Clerks Report was considered. The summer has been very busy and productive. Special events went well. Priorities will include catching up on tasks such as administration.

The Landfill Reports for July and August were reviewed. The facility has been busy. The sale of items continues with $85 being collected in July and $35 in August. Mr. Laude suggested that the proceeds go to a project or activity that helps the whole community. The Community Night power project was suggested. The Recreation Committee committed to pay for it from their reserve and fundraising such as the garage sales. The funds from the sale of miscellaneous items from the landfill will help with the project. Community Night is something that most area people enjoy and the proceeds from the event are used for recreation programming.

06-89 Moved by R. Hope Seconded by L. Crack
Resolved to designate the money collected at the Landfill for the sale of recycled items to the Community Night power project.
Carried

The marina report was reviewed. It appears that after the reduced amount of fuel sales is factored in, that revenue will be on par with 2005. This is good as the transient traffic and associated revenue is down significantly in the North Channel with some marinas experiencing major reductions. Because of the extra room with the expansion, the number of seasonal boats is up while still allowing plenty of space for transients. Haulout will be on October 7th this year. It is usually the weekend before Thanksgiving but this would put it into September, which was considered to be too early.

A request was received from the Township of St. Joseph to participate in the ongoing operating costs of the light to be installed at Kents Corner. Council thought that this is a provincial not municipal responsibility and will suggest to the Township of St. Joseph that they continue to pursue the Ministrys participation.

Correspondence to the Ministry of Transportation from the Township of Jocelyn and the response regarding roadside grass cutting was noted. The Ministry recognizes the need for this work to prevent a safety hazard and continue to cut the roadsides as it fits into their priority projects.
An invitation was received from the Township of Jocelyn to become a participate on their Wetlands Committee, which was established to address major concerns that the municipality has with the wetlands mapping. As there are no wetlands within the Village Council will not participate.

Information was received from the Ontario Clean Water Agency advising of their Capital Planning Services to meet the Sustainable Water and Sewage Systems Act 2003. The Clerk will obtain more information for a future meeting.

A letter was received from a ratepayer expressing concern over the amount of taxes that are charged on their seasonal property and requesting information on how and by whom the municipal and education rates are set. It is also her desire to have her school support go to the Roman Catholic school board but this is not possible as this service is not available in this part of East Algoma. As well there is a concern with the lack of upkeep on a neighbouring property. The Clerk will respond.

A copy of correspondence to a ratepayer from the Department of Fisheries and Oceans regarding a work permit was received.

Information on heritage conservation workshops to be held in Sault Ste. Marie was received. There is no registration fee. Councillor Stevens will provide the information to the committee that is working of the jail restoration.

MPAC offered to attend a meeting to discuss Councils concerns with the freezing of reassessment for 2006 and 2007. Council did not think that this would be useful, as the decision has been made.

The final draft of the Official Plan was considered. Council had provided a considerable amount of input during the process, some of which was incorporated into the final draft and some which wasnt as is always the case with this type of process. Council was of the opinion that the draft should be supported.

06-90 Moved by L. Crack Seconded by R. Hope
Resolved to give first, second and third readings to By-law # 885 being a by-law to adopt the final draft of the St. Joseph Island Official Plan as prepared by Meridian Planning Consultants Inc. and recommended for adoption by the St. Joseph Island Planning Board.
Carried

There was a request to purchase a ten-foot wide portion of a laneway that had previously been surveyed and offered for sale. The price had been set when the bulk of the laneways were sold.

06-91 Moved by W. Stevens Seconded by R. Hope
Resolved to approve the sale of Part 19, Plan 1R-9895 for $620.
Carried

The need for a policy on the use of the hydrants and sale of water has been identified. Recently a company hooked onto a hydrant without authorization. No one who is not a representative of the Village, the Fire Department or OCWA should ever connect to a hydrant. Other municipalities are being contacted regarding their polices and penalties. Not only is there a slight possibility of backflow into the municipal system it is unfair to those who are paying if someone is taking it. This will be discussed at a future meeting once information has been obtained.

Council had to go into closed meeting to discuss a property sale.

06-92 Moved by R. Hope Seconded by W. Stevens
Resolved to go into closed meeting.
Carried
06-93 Moved by R. Hope Seconded by L. Crack
Resolved to return to open meeting.
Carried

06-94 Moved by W. Stevens Seconded by R. Hope
Resolved to give first, second and third readings to By-law #886 being a by-law to confirm the proceedings of the Council meeting held September 6th, 2006 and confirm the taking of any action authorized therein and thereby.
Carried

06-95 Moved by R. Hope Seconded by L. Crack
Resolved to adjourn to meet again on October 11th, 2006 or at the call of the Reeve.
Carried



APPRECIATION CORNER

To the many, many people who worked to make Community Night a success. The list of volunteers include the names of 124 individuals, some of whom worked on more than one activity. This does not include the people who baked pies, as we do not have all those names.

To Mason Phelps and his team, including Jake Cormier, who once again ran a very successful CL16 White Sail Regatta. This event draws a lot of attention to the community. The Village does not contribute any funds to this event and actually does very little of the work.


OUTSTANDING ACHIEVEMENT

To Larry Borek who has been nominated for Northern Ontario Music and Film award in the Best Engineer category for his work on three different CDs. Larry operates Red Gecko Studios. The winners will be announced in Sudbury on September 15th.

To the Nelson family of the Hilton Beach Tourist Park on the 50th Anniversary of their business.


COMMUNITY NIGHT SUMMARY

Community Night was very successful this year. Several booths actually sold out. The Pie Booth was the first to sell out even though there were more than 100 pies. The supper was very well received. Some activities do not raise a lot of money such as the horseshoes and mini-putt but they provide a great deal of fun and that is what the evening is about. The gross proceeds were $13,310, which is slightly better than it has been the past several years. All proceeds go to operating the recreation program. The average net profit is about $5,000. In addition to purchasing all the food and prizes the Committee has to pay for the bands which this year totalled $1,950. This year some of the funds will go towards the $4,000 cost of the power project along with funds from the reserve and other fundraising such as the garage sales.