Council Minutes - May 2/07

May 2, 2007

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
May 2, 2007

The meeting was called to order at 7:30 p.m. Present were Mayor Hore and Councillors Crack, Hope, Stevens and Sullivan.

Cory Furlong, Marina Manger, was in attendance. He was formally welcomed to the staff. There was a general discussion of work accomplished in preparation to the season. As the demand fro seasonal slips has increased again this year Cory asked for guidance on the maximum number. Council wants to leave an adequate number of slips to host small rendezvous events as well as accommodate the transient traffic at all times including special events. The decision was to cut-off at 120 including leaving room for the couple of boaters who are now purchasing larger boats in case the new owners of their previous boats want to leave it in our marina. It s expected that with the higher value of the Canadian dollar and the high price of fuel that transient boating will be reduced this year. As transient traffic increases in future years, more slips will be made available by not filling slips of seasonal boaters as they decide to leave. Launch is on May 5th and preparations are well underway to have the marina ready.

07-58 Moved by J. Sullivan Seconded by W. Stevens
Resolved to approve the minutes of March 21st, 2007 as presented with the correction that Resolution 07-37 was moved by Wilfred Stevens.
Carried

07-59 Moved by R. Hope Seconded by J. Sullivan
Resolved to approve the minutes of the April 11th, 2007 meeting as presented.
Carried

07-60 Moved by R. Hope Seconded by L. Crack
Resolved to authorize payment of Voucher #07-4 in the amount of $59,528.71.
Carried

The Problem Detail Sheet Summary was reviewed. Work at the Library to correct water damage was added.

The Clerks Report was reviewed. Work continues on finalizing 2006, on getting ready for the 2007 season for the marina and special events and regular administrative duties.

Mayor Hore provided a synopsis of the North Channel Marine Tourism Annual General Meeting. The MAST training course will be offered and most marinas are participating in the pump-out program. A couple marinas are undergoing some capital work, which will make them more functional and attractive. The Ministry of Labour has identified marinas as one sector to which they will be giving more attention.

Councillor Hope reported that 11 municipalities have at least provisionally given support for the READ project budget.

The Algoma District Services Administration Board budget and levy were received. The Village levy has risen 7%.

The OPP provided notification that they cannot transfer funds directly to non-contracting municipalities or organizations such as Policing Committees.

Notification was received from the Ministry of the Environment that the Chief Drinking Water Annual Report showed the Hilton system with a 100% inspection rating. One-third of the 712 systems received a 100% rating.

Information was received from the Ministry of the Environment on the dangers of lead pipes, especially to children and pregnant women. It is recommended that if a home has led pipes that water be run at least five minutes if the water has been sitting in the pipes for six hours or more.

A copy of the response by the Ministry of the Environment to the Township of Jocelyn regarding the request to be removed from the St. Joseph Island Planning Board was received. The history of the Planning Board, benefits of being a part of a planning board and the implications of withdrawing were presented.

Correspondence from the Planning Board to the Township of Jocelyn explained that the Board does not have the authority to pass a by-law to re-define the area excluding Jocelyn. This is a decision of the Minister .

Concern was expressed by Councillor Stevens who is the Village representative on Planning Board about the late notice of the change of meeting dates and the fact that material for Planning Board meetings is not received with enough time prior to the meeting. A letter will be submitted to Planning Board expressing these concerns.

Correspondence from the Township of Hilton to the Algoma Maple Syrup Producers Association regarding the proposed grant for the upcoming conference was considered. This letter reiterated many of the queries that the representatives were asked when they made their presentation at the Villages last Council meeting.

The four Island Clerks, Cathy Jensen of the Ministry of Northern Development and Mines and representatives of the Algoma Maple Syrup Producers Association met to bring the information together for this grant proposal so that it could be presented to the respective Councils. The Village position was that the costs should be shared on the basis of assessment, which would be $400 for this municipality. While it is possible that not all municipalities will agree with this, it was thought that a resolution showing the support should be passed. Until further information is received from the Association, it is unclear whether the Island municipalities would be responsible for 10% or 25% of the expenditures.

07-61 Moved by J. Sullivan Seconded by W. Stevens
Resolved to apply for a grant under the Northern Communities Investment Readiness program to assist the Algoma Maple Syrup Producers Association with the costs of hosting the Provincial Conference to be held on the Island in July 2007 with the Village share being $400.
Carried

The letter to the Ministry of Transportation regarding the proposed four-way stop at the Hilton Rd. and Base Line intersection was noted. At a recent meeting, it appeared that the Ministry was very supportive of the four-way stop decision.

Budgets for local Boards were considered.

07-62 Moved by L. Crack Seconded by J. Sullivan
Resolved to approve the Planning Board budget as presented with the Village share being $1,150.
Carried



07-63 Moved by R. Hope Seconded by W. Stevens
Resolved to approve the Hilton Union Fire Board budget as presented with the Village share being $14,850.
Carried

07-64 Moved by R. Hope Seconded by J. Sullivan
Resolved to approve the Museum Board budget as presented with the Village share being approximately $1,025.
Carried

Mayor Hore declared a conflict on the next item and left the Council Chambers. Councillor Stevens assumed the Chair for this item. The Tiltn Hilton had requested that Council support the extension of their liquor licence for the special events in the summer.

07-65 Moved by R. Hope Seconded by L. Crack
Resolved that Council has no objection to the temporary extension to the liquor licence of the Tiltn Hilton Steakhouse & Beverage Co. for Community Night August 4th, 2007 and for the CanAm CL16 White Sail Regatta on August 10 12, 2007.
Carried

The Fees and Charges by-law was reviewed and a couple of items discussed. The by-law will be presented at the next meeting.

Possible dates for the two upcoming joint meetings were discussed. This Council suggests May 16, 23 and 30 be considered.

Council had to go into closed meeting to choose the Senior of the Year.

Moved by J. Sullivan Seconded by W. Stevens
Resolved to go into closed meting.
Carried

07-67 Moved by R. Hope Seconded by L. Crack
Resolved to return to open meeting.
Carried

A copy of correspondence to the Township of Hilton regarding material in the landfill was discussed. Prior to the meeting it had been determined that the source was Nicks Automotive. The filters had been well drained as he uses the oil. The majority of the containers were empty. However there were a couple of cans with material in them that had been left at the garage by people who assumde that he could use it. The problem is that unless Mr. Palumbo knows what the material is and the source he cannot use it. People should not be just leaving it after hours, as this is not a disposal site. This lead to a discussion on what could be done with this type of material if ratepayers cannot transport it to the facility in the Sault. The possibility of having someone come to the landfill to collect it will be investigated. If this can be done, consideration will be given to establishing an area for the material to be deposited. Further communication will be held with the Ministry of the Environment prior to a decision being made.

07-68 Moved by W. Stevens Seconded by J. Sullivan
Resolved to give first, second and third readings to By-law #904 being a by-law to confirm the proceedings of the Council meeting held May 2nd, 2007 an confirm the taking of any action authorized therein and thereby.
Carried



07-69 Moved by R. Hope Seconded by W. Stevens
Resolved to adjourn to meet again on June 6th, 2007 or at the call of the Mayor.
Carried







APPRECIATION CORNER

A huge expression of appreciation to the Fire Departments for their quick response to the fire at the Hilton Landfill. The Hilton Union, Jocelyn and St. Joseph Departments all responded and worked diligently together until the fire was out. The response time was incredible and the level of professionalism and cooperation superior.

To Gilbertson Enterprises who floated the excavator to the Landfill as quickly as possible to help put the fire out.

To Harvey Stevens for making a fire break during the landfill fire. This reduced the chance of the fire spreading.



VILLAGE WIDE GARAGE SALE

The Recreation Committee is once more coordinating a Village-wide Garage Sale. It will be held on June 23rd. If you wish to be on the map, please call the Village Office. This is expected to be a busy day as it is the first day of the Open Air Market and the Sat. of the Fishing Derby being hosted at the Marina. There is no charge for being involved.