Minutes from May 23/06 Hilton Beach - Hilton Township Joint Meeting

May 23, 2007

INCORPORATED VILLAGE OF HILTON BEACH
CORPORATION OF THE TOWNSHIP OF HILTON
Joint Meeting
May 23, 2007

The meeting was called to order at 7:30 by Reeve See. Present for the Village were Mayor Hore and Councillors Crack, Hope and Stevens. Present for the Township were Reeve See and Councillors Courtney, Garside, Leask and Sharabura.

Councillor Crack presented the budget on behalf of the Library Board. Circulation in 2006 was 9,894. The budget as presented showed the same contribution from the municipalities as was approved in 2006 - $8,638.50 from each. In 2006 there was a one-time $10,500 grant and in 2007 a $9,000 grant has been received. Members of each Council asked that the budget be expanded to show both the amount of funds in the reserve, the expenditure of the 2006 grant and proposed use of the 2007 grant. Councillor Crack confirmed that this information would be prepared and provided to both Councils.

Hilton Union Fire Department issues were considered. It was clarified that both capital and operating items should be approved first by the Fire Board and then by each Council. The majority of these expenditures are included in the annual budget but extraordinary items can be approved as needed on an ad hoc basis throughout the year. The option of delegating authority to spend money to the Fire Chief in an emergency was considered. Everyone acknowledged that some mechanism was needed.

The purchase of a suburban type vehicle to facilitate the transportation of personnel and equipment to and from an emergency site was considered. It was decided that the Fire Board budget would b amended to include this purchase.

Moved by R. Courtney Seconded by L. Crack
Resoled that we do approve the Hilton Union Fire Board budget for 2007 as amended to include the purchase of a suburban for $4,500 with this amount funded from the Reserve for Working Capital.
Carried

Suggested housekeeping type changes to the Operating By-law and the Establishment By-law were reviewed. No concerns were expressed. Each Council will pass the by-laws.

Operating Guidelines for Ice and Cold Water Rescue and a Proposed Five-Year Capital Improvement Plan were circulated.

The possibility of a firebreak and road below the landfill was discussed.

The possibility of creating an area within the landfill for hazardous waste to be picked up and transported off site by a contractor was noted. Information will have to be gathered and consultation held with the Ministry of the Environment prior to any decision being made.

The Landfill Committee which includes membership from both Councils will meet again prior to summer to discuss landfill issues.

It was suggested by the Township that a mid-year payment be made by the Township to the Village for landfill costs such as is done by the Village to the Township for Fire Department costs. It was decided that an amount that is half of the previous years payment would be appropriate.

The Township provided notification that the snowplowing costs would increase to $200 per incident.

The need for a Building and By-law Committee wind-up meeting was tabled. Councillor Stevens, the Village representative on the BBC thought that such a meting should be held.

Moved by D. Leask Seconded by R. Hope
Resolved that we do adjourn at 10:00 p.m.
Carried