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Council Minutes - Dec 12/07
December 12, 2007
INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
December 12, 2007
The meeting was called to order at 7:30 p.m. Present were Councillors Crack, Hope and Stevens. Absent with notice were Mayor Hore and Councillor Sullivan.
In the absence of Mayor Hore, Councillor Stevens assumed the chair.
07-128 Moved by L. Crack Seconded by R. Hope
Resolved to approve the minutes of the November 7th, 2007 meeting as presented.
Carried
07-129 Moved by R. Hope Seconded by L. Crack
Resolved to authorize payment of Voucher #07-11 in the amount of $36,386.36.
Carried
The Problem Detail Sheet Summary was reviewed. No items were opened or closed.
The Clerks Report was noted. Considerable time has been spent on meeting the year-end requirements including the by-laws necessary to meet the new provincial requirements.
The Landfill Report was reviewed. Mr. Laude suggested that the hours be reviewed and consideration be given to extending the Sat. hours. This was added to the PDS Summary for a meeting in 2008. He has made a couple trips to the Sault with material that can be recycled. Mr. Laude reconfirmed that he will continue in this position.
Correspondence to and from the Ontario Clean Water Agency regarding the capital program. Jeff St. Pierre provided a proposed capital maintenance program for the next ten-year period. This will not only have all of the required tasks completed as needed but also will spread the work out over the period in a somewhat equitable way. The plan will be used each year for budget purposes.
A resolution was received from the Township of Macdonald, Meredith and Aberdeen Additional regarding the lack of meridian crossings on the new highway and the resulting safety concerns.
07-130 Moved by L. Crack Seconded by R. Hope
Resolved to support the resolution of the Township of Macdonald Meredith and Aberdeen Additional petitioning the Ministry of Transportation to construct additional meridian crossings for the use of emergency vehicles on the section of Highway 17 between the HWY 638 intersection and Noonday Rd.
Carried
The City of Sault Ste. Marie circulated a resolution in support of the Garden River First Nation position that the section of old Highway 17 be named Highway 17B not Highway 638.
07-131 Moved by R. Hope Seconded by L. Crack
Resolved to support the resolution of the City of Sault Ste. Marie that old Highway 17 East be named Highway 17B.
Carried
The Ontario Provincial Police issued a news release that they will be conducting a randomized community telephone survey in the area in order to improve the quality of policing being delivered and to determine the publics perception of safety and service from police.
The Federation of Northern Ontario Municipalities which represents the municipalities in northeastern Ontario and of which the Village is a member, has a new initiative to address the major issues facing the area. Council was supportive of this initiative.
07-132 Moved by L. Crack Seconded by R. Hope
Resolved to support the Federation of Northern Ontario Municipalities as the united voice of Northeastern Ontario and in the creation of the task forces to deal with the identified priorities of Natural Resource, Energy, Business, Transportation, Education, Health and Government Services and to commit the financial support at the suggested fee of $0.05 per capital.
Carried
The Municipality of Assiginack on Manitoulin Island provided information on a proposed project to restore the Norisle to be used as a cruise ship in the North Channel. The project is in the initial investigative phase.
07-133 Moved by R. Hope Seconded by L. Crack
Resolved to support in principle the restoration of the S.S. Norisle for the purpose of establishing it as a Regional Heritage Cruise Ship.
Carried
Letters of introduction were received from the new Ministers of Northern Development and Mines and of Municipal Affairs and Housing.
Notice of changes to the scheduling strategy was received from the Assessment Review Board. Emphasis will be placed on making the pre-hearing meeting events much more efficient.
Information was received from the Soil and Crop Improvement Association regarding the program for farmers and businesses that may have to do work to ensure that their operations are not negatively affecting municipal wellheads.
The City of Sault Ste. Marie issued a press release warning cross-boarder shoppers that building materials purchased in the U.S. must meet Canadian standards to be used in Canada. This includes wood framing members, pre-fabricated trusses, roof and all sheathings, plumbing fixtures, insulation and windows. If they do not meet the Canadian standards, they can not be used.
A draft parking site plan for the Hilton Beach Inn was reviewed.
07-134 Moved by L. Crack Seconded by R. Hope
Resolved to approve the proposed parking site plan for the Hilton Beach Inn as shown in SK1 with the considerations that the exits are not blocked, that the required distance from the corner be maintained and that alternative arrangements for overflow parking be sought.
Carried
Council considered a leave of absence for Councillor Sullivan for compassionate reasons.
07-135 Moved by R. Hope Seconded by L. Crack
Resolved to approve a leave of absence from Council for Councillor Jane Sullivan.
Carried
Several by-laws had been prepared to meet the new requirements of the Province.
07-136 Moved by L. Crack Seconded by R. Hope
Resolved to give first second and third readings to By-law #918 being a by-law to prescribe the form, manner and times for the provision of notice.
Carried
07-137 Moved by L. Crack Seconded by R. Hope
Resolved to give first second and third readings to By-law #919 being a by-law to regulate the proceedings of the meetings of Council and committees of the Village of Hilton Beach.
Carried
07-138 Moved by R. Hope Seconded by L. Crack
Resolved to give first second and third readings to By-law #920 being a by-law to adopt a policy to establish the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public.
Carried
07-139 Moved by L. Crack Seconded by R. Hope
Resolved to give first second and third readings to By-law #921 being a by-law to establish a policy for the delegation of powers and duties.
Carried
The by-law for the agreement for snowplowing was considered.
07-140 Moved by R. Hope Seconded by L. Crack
Resolved to give first second and third readings to By-law #922 being a by-law to enter into an agreement with Stevens Bros. Contracting for snow removal for the 2007 2008 season.
Carried
Council had decided to participate in the infrastructure reporting and accounting initiatives of the Ontario Good Roads Association.
07-141 Moved by L. Crack Seconded by R. Hope
Resolved to give first second and third readings to By-law #923 being a by-law to enter into an agreement with the Ontario Good Roads Association for the Municipal DataWorks Program.
Carried
The annual insurance policy was received. The rate was down $348, the deductible had been raised from $2,500 to $5,000, which is now the minimum level, and the value of the property covered had increased by $60,500. There were a few other increases in coverage.
07-142 Moved by R. Hope Seconded by L. Crack
Resolved to accept the insurance renewal quotation from Algoma Insurance for 2008 in the amount of $27,295 plus PST.
Carried
The credit facility with the Northern Credit Union was up for renewal. The terms remain the same. Now that all costs of the marina expansion are known, the remaining amount will be added to the marina loan to be repaid with revenue from the marina operations. The loan will be extended rather than the payments increased. This will convert short term borrowing to long term
07-143 Moved by L. Crack Seconded by R. Hope
Resolved to approve the renewal with the Northern Credit Union.
Carried
07-144 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer of any surplus or deficit from operations of the Incorporated Village of Hilton Beach for 2007 to Account #2311 the Reserve for Working Funds.
Resolved
07-145 Moved by L. Crack Seconded by R. Hope
Resolved to authorize the transfer of any surplus or deficit of the Hilton Union Fire Board for 2007 to the Reserve for the Hilton Union Fire Board Expenditures.
Carried
07-146 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer of any surplus or deficit from the operations of the sewer and water systems in 2007 to Account #2324 the Reserve for Sewer and Water Operations.
Carried
07-147 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer of any surplus or deficit from the sale of property in 2007 to the Account #2318 Reserve for Repayment of the Capital Loan for Waterfront Development.
Carried
07-148 Moved by L. Crack Seconded by R. Hope
Resolved to authorize the transfer of any surplus or deficit from the operations of the Recreation Committee for 2007 to Account #2314 the Reserve for Recreation Working Funds.
Carried
07-149 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer of any donations made for the Jail restoration in 2007 to Account #2317 the Reserve for Jail Restoration.
Carried
07-150 Moved by L. Crack Seconded by R. Hope
Resolved to authorize the transfer of any surplus or deficit from the operations of the Arts at the Dock in 2007 to Account #2315 the Reserve for Special Events and Projects.
Carried
07-151 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer of any surplus or deficit from the operations of the Summer Festival in 2007 to Account #2315 the Reserve for Special Events and Projects.
Carried
07-152 Moved by R. Hope Seconded by L. Crack
Resolved to transfer the surplus from the Open Air Market operations in 2007 to Account #2315 the Reserve for Special Events and Projects.
Carried
07-153 Moved by L. Crack Seconded by R. Hope
Resolved to authorize the transfer of any donations made for special projects in 2007 to Account #2315 the Reserve for Special Events and Projects.
Carried
07-154 Moved by L. Crack Seconded by R. Hope
Resolved to write-off the taxes from 2004 in the amount of $1,547.75 that arose from MPAC errors during reassessment.
Carried
07-155 Moved by R. Hope Seconded by L. Crack
Resolved to adopt the deficit reduction plan as finalized.
Carried
07-156 Moved by L. Crack Seconded by R. Hope
Resolved that the Office will be closed from December 24th to Jan 2nd.
Carried
07-157 Moved by R. Hope Seconded by L. Crack
Resolved to make the Villages 14 aluminium boat available to the Hilton Union Fire Department for use in an emergency.
Carried
Parking at The Waterfront Centre was discussed. It was decided that a sign suggesting angle parking would be useful.
Council went into closed meeting to discuss an item protected under the Act.
07-158 Moved by L. Crack Seconded by R. Hope
Moved to go into closed meeting.
Carried
07-159 Moved by R. Hope Seconded by L. Crack
Moved to return to open meeting.
Carried
07-160 Moved by L. Crack Seconded by R. Hope
Resolved to give first, second and third readings to By-law #924 being a by-law to confirm the proceedings of the Council meeting held December 12th, 2007 and confirm the taking of any action authorized therein and thereby.
Carried
07-161 Moved by R. Hope Seconded by L. Crack
Resolved to adjourn to meet again January 9th, 2008 or at the call of the Mayor.
Carried
APPRECIATION CORNER
To Judy Connell, Don Ross, Ann Ross, Norma Shell and Mary Stevens for decorating Marks St. for Christmas.
To Joanne Springer, Sherrie Hoover, Annette Fischer and Donna Lambert for preparing the food and serving the Seniors & Retired persons Luncheon. As well, to Val and Randy Fiegehen who led the singing, to Kyle Smith and Roby Parr for helping with the setup and to Tanya Alexander and Harvey Stevens who got the snow cleaned up in time for people to attend.
To the resident who once again very kindly donated $100 to be given to a person or persons. This act of generosity is always greatly appreciated by the recipient(s). The only condition of the gift is that the identity of the recipient and receiver(s) never be revealed to each other or anyone else.
To Joe Books who organized the Island-wide mock emergency training session. The scenario was a propane truck accident on the bridge. It was an excellent opportunity for Council members and staff to work through this type of situation.
COMMITTEES
If anyone would like to serve on one of the Village Boards or committees, please contact the Village Office.
RINK
This looks like a year where it will be possible to have an outdoor rink. If you are willing to help with the rink please contact the Village Office.
PORCHLIGHT INITIATIVE
A program to provide information on the compact florescent light bulbs will provide a light bulb to each residence. If you would like a free light bulb, please feel free to come to the Village Office and pick one up.
SEASONS GREETINGS
Council and staff wish everyone a very enjoyable holiday season with family and friends and a healthy and happy 2008.
