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Council Minutes - June 10/09
June 10, 2009
INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
June 10, 2009
The meeting was called to order at 8:00 p.m. Present were Mayor Stevens and Councillors Crack, Marziale and Sullivan. Absent with notice was Councillor Hope.
09-61 Moved by J. Sullivan Seconded by T. Marziale
Resolved to open the public Meeting under the Planning Act.
Carried
The public meeting was advertised and held to consider an application to purchase a section of shore road allowance on Soo Mill Road and a section of lane between Water St. and Maple St.
No correspondence was received opposing the applications and no one was in attendance to speak to either application
09-62 Moved by L. Crack Seconded by T. Marziale
Resolved to return to the Council meeting under the Municipal Act.
Carried
09-63 Moved by J. Sullivan Seconded by L. Crack
Resolved to approve the minutes of the May 13th, 2009 meeting as presented.
Carried
09-64 Moved by J. Sullivan Seconded by L. Crack
Resolved to authorize payment of Voucher #09-05 in the amount of $156,143.86.
Carried
The Problem Detail Sheet Summary was reviewed. Although none were closed considerable work has been accomplished on several items.
The Clerk’s Report was noted. Work included the audit, grants, marina start-up, and summer event preparation.
The marina report for May shows minimal transient traffic in May. The seasonal dockage level is strong.
The landfill report included tippage of $195. A total of 546 vehicles were at the site in the fourteen days.
Councillor Crack who serves as the Recording Secretary for the Central Algoma Rural Health Care Steering Committee provided a report. There will be a public meeting at the Hilton Hall on Saturday, June 13th at 10 a.m. The Committee has developed a survey which they encourage all users of Matthews Memorial Hospital to complete and return by mid July. The Committee plans to report to the Northeast Local Healthcare Integrated Network in September.
09-65 Moved by T. Marziale Seconded by J. Sullivan
Resolved that the Village of Hilton Beach strongly advocates for a representative of the Central Algoma Health Care Committee on the Provincial Rural & Northern Ontario Health Care Committee.
Carried
Copies of correspondence regarding the Hospital were received from the Township of Jocelyn and the Township of St. Joseph.
The annual report and budget were received from the Hilton Union Fire Department. The Department is composed of many dedicated volunteers including Chief Joe Books and Deputy Chief Jerry Shields. Twenty four practices were held in 2008 and they responded to four calls.
09-66 Moved by L. Crack Seconded by J. Sullivan
Resolved to approve the budget for the Hilton Union Fire Department in the amount of $39,600 with the Village levy being $19,700.
Carried
Information was received from the Hilton Beach Inn regarding an application to the Liquor Licensing and Regulation Department for three summer special events. The area will be fenced and the events will be operated within the LLBO requirements.
09-67 Moved by L. Crack Seconded by T. Marziale
Resolved to support the application of the Inn at Hilton Beach Inc. for a Temporary Transfer under the Liquor Licence Act for the Car Show on July 25th, 2009, Community Night on August 1st, 2009 and the Motorcycle Show and Shine on August 8th, 2009.
Carried
Information was received from Donna Morin regarding a private reception to be held at The Dry Dock on August 8th, 2009.
Two individuals came forth and volunteered to serve on different committees.
09-68 Moved by J. Sullivan Seconded by L. Crack
Resolved to appoint Tammy Moore to serve on the Museum Board.
Carried
09-69 Moved by T. Marziale Seconded by J. Sullivan
Resolved to appoint Caroline Miller to serve on the Forbes Community Park Committee.
Carried
A letter was received noting the areas in the Village that are in need of maintenance. They have been on the proverbial “list of things to do” and will be attended to.
Correspondence was received from the St. Joseph Island Economic Development Corporation asking Council to consider taking over the banner facility on the Bridge Road. The EDC does not carry Director liability insurance and this is the only activity of the Corporation that carries any element of potential liability. While the facility and the banners are inspected regularly there is the remote chance that a failure could happen. The Village does carry insurance for any such occurrence and it would not affect the premiums. Council recognizes the benefits of the banners for the local groups who use it annually.
09-70 Moved by L. Crack Seconded by T. Marziale
Resolved to accept ownership of and responsibility for the banner facility on the Bridge Road, Highway 548, from the St. Joseph Island Economic Development Corporation.
Carried
Information was received from the Ministry of Natural Resources that the number of antlerless deer tags will be reduced from 425 to 375 for the 2009 season.
Notice was received from Mike Brown, MPP that the funding for the $153,000 proposal under the Infrastructure Stimulus Program was approved. This funding will allow for major rehabilitation of the Hilton Hall including roofing, HVAC system, kitchen equipment, replacement of the single pane windows, installation of on-demand hot water and exterior painting. The work can be done over a period of two years and is funded equally by the three levels of government.
There are several accounts for the Marina which show arrears for the 2006 to 2008 period. The largest one is for the boat which the Village seized and sold, two others were shown in arrears in error as the slips were not used and one had paid but was not recorded correctly. There were four other minor accounts.
09-71 Moved by J. Sullivan Seconded by T. Marziale
Resolved to write-off the arrears amount at the marina in the amount of $4,719.79.
Carried
The landfill was discussed. There have been problems with people picking items out of the trench and from over the bank as well as removing scrap metal. The Village is concerned about liability of people doing this and getting hurt as well as the fact that a scrap dealer will pay to remove the metal and this benefits all ratepayers. After discussion it was decided that signage will be purchased and the policy enforced that no one can pick material at the landfill.
09-72 Moved by T. Marziale Seconded by L. Crack
Resolved to endorse the policy for the landfill that no material shall be removed by individuals with the exception of the material obtained directly from the landfill attendant.
Carried
By-laws for the sale of property considered earlier in the meeting were tabled.
09-73 Moved by J. Sullivan Seconded by L. Crack
Resolved to adopt By-law #975 being a by-law to stop-up, close and sell that part of the original shore road allowance lying in front of Lot D, Concession 17 more particularly described as Part 1, 1R-11621.
Carried
09-74 Moved by T. Marziale Seconded by J. Sullivan
Resolved to adopt By-law #976 being a by-law to stop-up, close and sell that part of the original lanes lying between Lots 52 and 56, Town Plot of Hilton more particularly described as Parts 17 and 18, 1R-9912.
Carried
The responses received to date for the preparation of the Community Development Plan were reviewed. These suggestions along with any others that may come in will be added to the existing list and sent out with the final tax bill for ratepayers to provide further input.
Councillor Crack reported that the Hilton Union Public Library had received a grant to purchase new computers and replenish both the teen section and the non fiction section of the collection. A connectivity grant will allow for the acquisition of high speed service.
Councillor Sullivan reported that a grant has been secured by the SJI Museum to hire an additional employee to develop period programming and activities.
09-75 Moved by L. Crack Seconded by J. Sullivan
Resolved to adopt By-law #977 being a by-law to confirm the proceedings of the Council meeting held June 10th, 2009 and confirm the taking of any action authorized therein and thereby.
Carried
09-76 Moved by J. Sullivan Seconded by L. Crack
Resolved to adjourn to meet again on July 8th, 2009 or at the call of the Mayor.
Carried
APPRECIATION CORNER
To those who came out on May 20th and helped with the Village clean-up.
To those who do individual clean-ups. While not all are known, the result of their work is certainly evident. Two who have been spotted doing good deeds are Caroline Miller and Cheryl Sullivan.
To Tammy Moore for volunteering to serve on the Museum Board and Caroline Miller for volunteering to serve on the Parks Committee.
OUTSTANDING ACHIEVEMENT
Congratulations to Jack Hore who is now on Prince Edward Island to receive the Canadian Council of Snowmobile Organizations "Volunteer of the Year" award which will be presented at the 41st International Snowmobile Conference. This award is being presented for Jack’s dedication to the trail project that includes moving the snowmobile trails from private property where possible onto municipal road allowances. Many portions of the trail can then be used as all-season multi-purpose trails.
HOSPITAL SURVEY
The Hospital survey is included with these minutes. Please be sure to fill it out and return it to the Village Office or the Post Office. Also remember the Public Meeting at the Hilton Hall on Saturday, June 13th at 10 a.m.
