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EMPLOYMENT OPPORTUNITY – Deputy Clerk-Treasurer

Permanent full time: 35 hours/week

Wage:   $23-$25/hour

Benefits:              OMERS Pension and Extended Health Benefits

Working Conditions:       General office environment, limited physical work with event planning

Closing Date:  March 27, 2023 at 4 pm

Position Overview:

The Deputy Clerk-Treasurer reports to the Clerk-Treasurer and is responsible for assisting the Clerk in managing the day -to-day administrative and financial operations of the Village.  They are also required to perform all statutory duties of the Clerk in their absence.

Responsibilities:

  • Assists the Clerk-Treasurer with all statutory duties
  • Maintains friendly relations with the public while dealing with inquiries and complaints on a regular basis
  • Provides front desk reception including in person, by telephone and by email
  • Processes payments and prepares bank deposits
  • Assists with accounting duties such as data entry, cash balancing, and bank reconciliations
  • Responsible for updating the municipal web site and social media accounts
  • Assists with ON1Call for locates
  • Responsible for organizing the Village’s 4-5 annual special events. This accounts for a significant portion of the spring and summer duties
  • Assists with marina accounting including processing cash register transactions, invoicing and tracking and collecting arrears
  • Assists with the preparation and management of Municipal and School Board elections in accordance with applicable legislation
  • Performs other related duties as assigned by the Clerk-Treasurer

Education, Qualifications, and Experience:

  • Degree or Diploma in Business Administration, Public Administration, Accounting, or equivalent work experience
  • Strong interpersonal and customer services skills and the ability to communicate effectively with staff, Council, and the public
  • Proficient in Microsoft Office and SAGE Accounting software. In depth knowledge of Excel is considered an asset. A strong understanding of accounting process is a must.
  • Strong communication skills
  • Experience managing website and social media content would be considered an asset
  • Ability to maintain confidentiality in correspondence and safekeeping of documentation
  • Ability to work independently while able to complete assigned tasks accurately, efficiently and within scheduled timeframes
  • The ideal candidate would be organized, friendly, and possess a calm demeanor

If you do not have Municipal experience but feel you have the qualifications we are looking for, you are encouraged to apply.  Particularly if you are starting a new career, just out of school, or underemployed.

Please forward your resume and cover letter to jillian@hiltonbeach.com

Only those selected for an interview will be contacted

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream

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